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Administrative Aide

Eastern Daylight Time

Posting Number 2016-2176

Location US-NY-New York

Posted Date 8/1/2016

Union Local 3882 - United Staff Association of NYU

School/Division Capital Projects and Facilities (WS2548)

FT/PT Full-Time

More information about this job:

Position Summary:

Provide administrative and technical support to the Facilities and Construction Law Properties. Maintain complex financial and budgetary spreadsheets; assist with monitoring budget status; reconcile discrepancies in accounts; and develop financial, procurement, and invoice tracking reports. Record expenditures and/or payments of building services expenses and ensure that these are posted to correct accounts. Maintain Law School work order system; enter and close out completed requests; run preventative maintenance and labor utilization reports. Assist in scheduling work assignments and monitoring work of student employees. Assist in scheduling work assignments for the service staff. Serve as primary contact for staff, customers and vendors.

Qualifications:

Required Education:

High School diploma or equivalent

Required Experience:

3 years office experience. Experience providing a high level of customer service.

Preferred Experience:

5 years office experience with an Associate's degree or 1 year of office experience with a Bachelor's degree.

Required Skills, Knowledge and Abilities:

Excellent interpersonal, organizational skills and verbal written communication skills. Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills. Preferred Skills, Knowledge and Abilities: Proficiency with intermediate to advanced Microsoft Word and Excel. Knowledge of desktop publishing software and Access preferred.

Additional Information:

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